We are looking for a proactive, hands-on and highly organized Team Assistant & HR Coordinator to join our team in Martinsried.
This is a varied role combining team and office support with HR administration. You will help keep our office running smoothly, support our employees in their day-to-day work and assist HR with a range of operational and administrative topics.
We are looking for someone who enjoys being at the heart of the organization, knows what is going on, sees where support is needed and takes care of things proactively.
This is a strongly office-based role, with an expected presence in our Martinsried office.
Your Responsibilities
Team & Office Support
- Manage the day-to-day organization of our office and ensure everything runs smoothly
- Be a central point of contact for employees, visitors, service providers and external partners
- Coordinate office supplies, mail, invoices and general office-related topics
- Organize meetings, business travel and travel expenses
- Coordinate team lunches, company events and other team activities
- Welcome visitors and help create a friendly and professional office environment
- Provide organizational support to the Leadership Team and individual team members when needed
- Proactively support the team with day-to-day topics and step in wherever practical help is needed
- Support HR with day-to-day administration and coordination
- Coordinate onboarding and offboarding processes
- Prepare employment contracts, amendments, certificates and other HR documents
- Coordinate interviews, candidate communication and job postings
- Support the administration of employee benefits
- Coordinate and track probation review processes and other HR deadlines
- Maintain HR documentation and HR-related intranet content
- Support the organization of workshops and help with day-to-day employee requests